Using Google Calendar with Zoom (add-on)

Overview

With the Zoom for Google Calendar add-on, you can seamlessly schedule, join, and manage meetings right from Google Calendar.

After installing the add-on, you can use it on Google Calendar desktop or on the mobile app (Android or iOS). You can also schedule for another user with scheduling privilege.

Note:

• You cannot install the add-on if you are signed in to multiple Google accounts. Only sign in to the account that you want to install the add-on for.
• When using the add-on, make sure you are not signing in to multiple Google accounts with the add-on installed. This will cause issues when scheduling Zoom meetings using the add-on.

Installing for all users (G Suite Admin)

1. Sign in to your G Suite account as an admin.
2. Navigate to the G Suite Marketplace and search for Zoom.
3. Click on the Zoom for GSuite add-on.
4. Click Install then Continue.
5. Review the terms of service, specify if you want to make the app available to your whole domain or to a specific team or department, check the agreement box, and click Accept.
6. Go to https://admin.google.com

Allowing the Zoom add-on

If your organization only allows users to install allowed add-ons, the Zoom Calendar add-on will need to be added to the allowed list.

1. Sign in to the Google Admin console with your Gsuite admin credentials.
2. Click on Marketplace settings.
3. Click on Manage access to apps.
4. Click the option to manage the allowed list.
5. Select Zoom for GSuite.
6. Click the option to allow Zoom.
7. Click Confirm.

Installing for your own use

If you have a personal Google account, you can still install the add-on for your own use. After installing the add-on, you can use it on Google Calendar desktop or on the mobile app (Android or iOS).

1. Sign in to your Google account, navigate to the G Suite Marketplace, and search for Zoom.
2. Click on the Zoom for GSuite add-on.
3. Click Install then Continue.
4. Review the terms of service and click Accept.

Web

Signing in to Zoom

1. Open Google Calendar and double-click on the date and time slot you want to create an event.
2. In the Add video conferencing dropdown menu, select Zoom Meeting.
   
3. Click SIGN IN and follow the prompts to authorize access to your Zoom account.

Scheduling a meeting

Note: If you are rescheduling a Zoom meeting from Google Calendar, edit the calendar entry and change the meeting date/time. Do not drag and drop the calendar event or copy the meeting details to a different calendar entry.

Tip: If you want to schedule a meeting and automatically populate meeting details from an email thread, use the Zoom for Gmail add-on.

1. Open Google Calendar and click on a time slot for your meeting.
2. Click More Options.
3. Enter your meeting details, like the title, location, and guest list.
4. In the Add video conferencing dropdown menu, select Zoom Meeting.
   
   Google Calendar will display the join options for the Zoom meeting.
   
5. Click Save.

Viewing and joining a meeting

1. Open Google Calendar and click on a Zoom meeting you’ve scheduled.
   
2. Hover over a join option and click the icon to copy it to your clipboard, or click Join Zoom Meeting to open Zoom and join the meeting.
   
   Learn more about joining a meeting.

Viewing meeting settings

You can change your meeting settings by signing in to the Zoom web portal.

Android and iOS

Signing in to Zoom

Before using the add-on, you have to sign in to your Zoom account through the add-on.

1. Open Google Calendar, tap the plus icon then Event.
   
2. Tap Add conferencing and select Zoom Meeting.
3. Tap SIGN IN. You’ll be redirected to zoom.us to sign in to your account.

Scheduling a meeting

Tip: If you want to schedule a meeting and automatically populate meeting details from an email thread, use the Zoom for Gmail add-on.

1. Open Google Calendar, tap the plus icon then Event.
   
2. Enter your meeting details like the title, location, and guest list.
3. Tap Add conferencing and select Zoom Meeting.
   
   Google Calendar will add a Zoom Meeting to your meeting details.
   
4. Tap Save.

Viewing and joining a meeting

1. Open Google Calendar, tap on a Zoom meeting you’ve scheduled, then tap Zoom Meeting. Google Calendar will display the join options.
   
2. Tap and hold a join option to copy it to your clipboard, or tap the zoom.us link to open a browser and join the meeting.
   Your browser will automatically open the Zoom app if it’s installed on your device.
   Learn more about joining a meeting.