Resources
Below are a list of resources to help college units in the process of strategic scheduling. If needed, link to a list of definitions.
| Resource | Users | Use Cases | Link |
|---|---|---|---|
| Academic Calendar | All | The standard term dates and holidays as listed in the 2025-2026 Academic Calendar can be used to determine the number of meeting days a section will be scheduled for. | Academic Calendar Academic Calendar Highlights (PDF) |
| Academic Year 2026 (AY26) Initial Schedule | Department Chairs & Admins Instructional Deans’ Offices | This is a read-only file AVCs distribute to Deans and Department Chairs. It contains the foundation the AY26 annual schedule. Review of the Initial Schedule is the primary work during Phase 1. | Link |
| ACC Priority Scheduling Guidance | Department Chairs & Admins Schedev | This resource will be reviewed during the AY26 scheduling cycle as it has not been developed to reflect the current schedule editing processes. The overall guidance for considering how classroom space should be scheduled, especially when space at a given time is scarce, may be useful for chairs to consider when making their new section requests. | Priority Scheduling at ACC – DRAFT |
| Ad Astra – ACC Standard Meeting Times | Department Chairs Schedev | When possible, section offerings should be scheduled to align with the standard meeting times for each session. This resource provides those standard meeting times fFall and Spring: 16A, 14A, 12A, 8A, and 8B and for Summer: 5A, 5B, and 10 week term lengths. | Ad Astra – ACC Standard Meeting Times |
| Annual Schedule Development Timeline | All | This spreadsheet contains details on tasks and due dates for actions that support schedule development. These include staffing timelines, textbook ordering deadlines, student registration windows and more. | Annual Schedule Development Timeline |
Contact Hour Calculation Chart | Department Chairs & Admins Instructional Deans’ Offices Schedev | This spreadsheet provides the calculations for the number of meeting minutes required for each section meeting to ensure state required contact minutes are met. | Contact Hour Calculation Chart |
| Course Type Legend | Course Type Legend | ||
| Initial Annual Schedule | All | ||
| Instructional Modalities List | Schedulers can use this resource to confirm that the correct instructional modality is used. All campus-based/classroom schedule requests include F2F, FLX, and HYC modalities. All Distance Education schedule requests include ONL, DLS, and HYD modalities. | Instructional Modalities | |
| Instructional Planning Survey | ACC administers the Instructional Planning Survey annually to undergraduate credit and continuing education students. The dashboard reports which factors students indicate are most important when enrolling in courses, the registration experience, and student preferences for different types of courses for the next academic year. The undergraduate student dashboard allows for disaggregation by student characteristics, the continuing education dashboard reports results overall, and the department and major detail dashboard allows users to see results at the AOS, department, and declared major level. | Instructional Planning Survey Homepage Instructional Planning Survey Dashboard Instructional Planning Survey Executive Summary Resource will be updated mid-October | |
| Schedule Edit Administration Spreadsheets | Department Chairs & Admins Instructional Deans’ Offices Schedev | Each division will maintain one spreadsheet through which all schedule edits (section additions, changes, deletions, and cancellations) will be initiated, approved by department chairs and deans, before being entered into Colleague by Schedev team members. Archives of all schedule edits will be maintained in the spreadsheet. | Email Nancy Stano for more information |
The Information Portal System (TIPS) | Historical data reports may be reviewed on the Office of Institutional Research & Analytics’ TIPS – The Information Portal Systems web site. Users must complete a short training to obtain access to TIPS. TIPS can be accessed while on campus or via a VPN connection when working off campus. | TIPS | |
| User Guide (published September 27, 2024) | User Guide |